An E-way bill (Electronic Way Bill) is a prerequisite for transporting goods in a vehicle if the value exceeds Rs. 50,000 across the country. One can easily generate an E-way bill through their dedicated website, mobile application and even an SMS. However, there are various circumstances that are likely to arise which would require you to cancel or modify your GST E-way bill such as entering erroneous details, cancelling of consignment and more. Here is how you can modify, cancel and reject a GST E-way bill online.
Modifying your E-Way Bill
The GST E-way bill once generated through the portal cannot be modified. Only Part-B the challan can be updated. However, if you generate a faulty E-way bill by mistake, you need to cancel it within 24 hours and start afresh.
Cancelling your E-Way Bill
If you generate a faulty GST E-way Bill or if your consignment is not being transported as per the bill details due to exceptional circumstances, you can cancel your bill through the portal online by following these simple steps. You must ensure that all bills must be cancelled within 24 hours of their generation.
Step 1: Login to the E-way bill portal
Step 2: Head over to the ‘E-Way Bill’ column and Select ‘cancel’ from the drop down menu
Step 3: The portal will prompt you to enter the 12 -digit E-way bill number for the bill you want to cancel. After filling in the requisite details, you must click ‘Go’.
Step 4: Your selected E-Way Bill will appear. You must verify the bill and enter a suitable reason for cancelling your GST E-Way Bill.
After this, you have successfully cancelled your E-Way Bill.
Rejecting your E-Way Bill
If an E-way bill is addressed to your GSTIN and marks you as the bonafide recipient, you are liable to reject the bill from your end if the consignment gets cancelled or does not turn up. As a recipient, you must be sure to reject the E-Way Bill within 72 hours of its generation if any issues arise.
You can follow these easy steps to reject an E-Way Bill from your end:-
Step 1: Login to the E-Way Bill portal
Step 2: Head over to the ‘Reject’ option appearing on the left-hand side of the dashboard.
Step 3: Enter the date of the E-Way Bill in question and select the appropriate one from the list. After that, you simply need to confirm your rejection of the bill
E-way bill error code list
while cancelling or rejecting your E-Way Bill, some errors are likely to arise in certain circumstances.. You could match the details of the error code with this E-way bill error code list below to understand what went wrong.
| Error Code | Meaning |
| 312 | This E-way bill is either not generated by you or cancelled |
| 315 | Validity period lapsed, you cannot cancel this E-way bill |
| 316 | E-way bill is already verified, you cannot cancel it |
| 317 | Could not cancel E-way bill, please contact helpdesk |
| 341 | This E-way bill is generated by you and hence you cannot reject it |
| 342 | You cannot reject this E-way bill as you are not the other party to do so |
| 345 | Validity period lapsed, you cannot reject the E-way bill |
| 346 | You can reject the E-way bill only within 72 hours from generated timel |
| 347 | Validation of E-waybill number failed, while rejecting E-waybill |
| 348 | Part-B is not generated for this E-way bill, hence rejection is not allowed. |
Conclusion
Even though you cannot modify the E-Way Bill once it is generated, you can easily cancel it or reject it in case you are the sender or the recipient by following the aforementioned simple steps. However, one must bear in mind that the cancellation and rejection must happen within 24 hours and 72 hours of generating the bill respectively. In case one encounters any problem through the course of cancellation, they can refer to the E-Way Bill error code list in this article to understand what the error actually means.